STRATEGY · TENDERS · DELIVERY · RESULTS

From the first opportunity to contract results.

Hildebrandt Management combines nearly 20 years of experience on the general contractor side with tools that increase the speed, scope and consistency of work. Led by Łukasz Hildebrandt, with hands-on experience in preparing, delivering and closing out construction contracts.

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The greatest value comes when strategy, tendering, preparation and delivery work together. Decisions made at the outset need to hold up through construction, final settlement and assessment of the result.

SERVICES

Scope and documentation prepared for pricing.

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TES — a common basis for comparing bids

Are you collecting bids for a building or a defined scope of work and need to compare them on the same basis?

I prepare a TES, a structured schedule of work items for tender pricing, from scratch or review an existing one. We agree the scope of work in a conversation. Using your documentation, I organise the items to be priced and identify matters that need clarification or a decision.

You receive an editable TES spreadsheet and a register of questions, decisions and risks, providing a basis for collecting bids and explaining differences between them.

To get started, I need the documentation intended for pricing and your existing TES if it is to be reviewed.

Let’s discuss your tender preparation
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Documentation audit and subcontractor tender packages

Are you inviting subcontractors to tender and need documentation matched to each trade’s scope?

I review the materials provided, organise the documents and their revisions, and identify gaps, inconsistencies and versions that need confirmation. I divide the documentation into the agreed trade packages.

You receive a document register, a list of risks and questions, and file packages for each trade. Each package includes a list of open matters to share with bidders.

To get started, I need the documentation you intend to send to subcontractors. We agree the audit scope in a conversation.

Let’s discuss your project documentation

COMPLETED WORK

From documentation to tender materials.

Completed work has included organising project documentation, preparing scopes for pricing, and compiling registers of questions, decisions and risks, through to versions ready for collecting bids.

01 · DOCUMENTATION

Documentation organised

Reviewing materials, organising revisions and identifying duplicates and inconsistencies as part of preparing tender documentation.

02 · REGISTER

Questions and decisions recorded

Questions and risks linked to the documentation, prioritised and marked where a decision is needed from the client.

03 · PRICING

Scope prepared for pricing

Scope schedules and trade packages prepared for collecting and comparing bids, with open matters clearly identified.

THE FULL CYCLE

Construction starts before the tender and does not end with signing the contract.

Business development, opportunity selection, tendering, mobilisation, delivery, cost, programme, changes, claims and final settlement form one chain of responsibility. A weak decision at one stage resurfaces at the next, usually later and at greater cost.

Hildebrandt Management helps connect this chain through a coherent way of thinking and working. The starting point is the business situation, the responsibilities and the result to be achieved. Tools and products follow from that.

SCOPE

Experience across three stages of responsibility.

/01 · STRATEGY AND DEVELOPMENT

Set the direction and build delivery capability

Understanding the market, developing relationships, qualifying opportunities, building a pipeline, shaping how a branch or team operates, and turning business ambitions into contracts and the capability to deliver them.

/02 · TENDERS AND PREPARATION

Know what is being priced and on what terms

Documentation, scope, cost estimates, the subcontractor market, the tender programme, contractual risks, assumptions, price and preparation for handing the contract over to the delivery team.

/03 · DELIVERY AND RESULTS

Deliver the contract and maintain control

Organising delivery, teams and subcontractors, cost, programme, quality, changes, correspondence, FIDIC, claims, supporting evidence, inspections and acceptance, final settlement and an informed assessment of the contract result.

EXPERIENCE

I know the full cycle from practice.

My name is Łukasz Hildebrandt. I have spent nearly 20 years on the general contractor side, progressing from assistant site manager to production director and regional director, combining construction delivery with responsibility for contracts and financial results.

At Budros, I led the construction delivery division. At Eurobud, I managed a portfolio of several projects in parallel. At Democo Poland, I built the Tricity branch from the ground up. I have prepared bids for hotels, residential developments and public buildings. This included independently preparing a bid for a project valued at over PLN 100 million. Since September 2026, I have worked full time at Hildebrandt Management.

I know how a general contractor builds a bid, where the margin lies and what goes into a claim, from nearly 20 years of doing this work. That is why the pricing schedules and documentation packages I prepare anticipate bidders’ questions, and the decision register is created while there is still time to make a considered decision.

15 YEARS

directly in construction delivery

Managing sites and contracts from within: teams, subcontractors, cost, programme, changes and claims.

REGIONAL DIRECTOR

branch and opportunity pipeline

Market knowledge and relationships, qualifying opportunities, preparing bids and building the organisation’s delivery capability, with responsibility for results.

PRACTITIONER + TOOLS

expertise with greater capacity

Technology increases the capacity to get work done. Judgement and accountability remain with the person.

WORKING TOGETHER

I step in where people, information and decisions need to connect.

The scope does not have to cover the whole contract. It can start with one urgent problem, a selected stage or the design of a repeatable way of working.

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Intervention on a specific problem

Diagnosing the situation, organising source materials, setting out options and providing a basis for a management or contractual decision.

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Support at a contract stage

Support with business development, tendering, mobilisation, delivery, cost control, changes, claims or project close-out.

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A standard that stays with the organisation

Processes, registers, responsibilities and management views that can be repeated across contracts and further supported by tools.

HOW I WORK

Responsibility and results first. Tools follow.

1 · UNDERSTAND

Identify the real problem

Source materials, interests, responsibilities, constraints and the decision that needs to be made.

2 · ACT

Deliver a useful result

A plan, a process model, a basis for pricing, a risk register, a way to monitor delivery or a solution to a contractual problem.

3 · SCALE

Turn repeatable work into a standard

Once a way of working has been proven, it can be supported by automation and extended to further projects.

CONTACT

Does your contract, organisation or decision call for experience across the full cycle?

Describe your situation by email or on LinkedIn. I reply personally and suggest a first step.

Send an email LinkedIn
EMAILoffice@hildebrandtmanagement.com
PHONE+48 889 447 117
LINKEDINŁukasz Hildebrandt →
COMPANYHildebrandt Management →
LOCATIONGdańsk / Tricity, Poland